How to Write a Follow Up Email for an Interview

How to Write a Follow Up Email for an Interview

Do you know the way to follow up after an interview with a new company? It can pay off to think about these details including a thank you note. It serves as a way to reiterate your interest and keep your name at the top of their list as they make decisions. Whether it is an email or a formal letter in the post, there are some tips to make this communication professional that you should follow. Here is a template for your next follow up letter.

  • Never forget your contact information. Even though they have your resume or maybe a card, never forget to include your name, address, and phone number in the letter. You may also wish to include your email address a link to your LinkedIn profile. A typed, formal letter has this information at the top of the page justified to the right before the body of the letter. For an email this information should be part of your signature line at the bottom of the page.
  • Include a salutation. “To Whom it May Concern,” is no longer considered appropriate for a business letter, especially after you’ve already met your contact. Be sure to get a business card for each interviewer so you can remember their name. Write a separate letter customized for each person that you met with and address them by their formal name such as, “Dear Ms. Connor.”
  • The first paragraph. Here is your opportunity to express your knowledge and interest in the job. For example, “Thank you speaking with me today about your accounting role. As we discussed today, my experience with staff accounting goes back to my first job and I have continued to gain valuable experience throughout my career. I feel that my core values and personal career goals are an excellent fit with your company.”
  • The second paragraph. Now you need to differentiate yourself from your competition. “Contrary to popular belief, I know that accounting is not a behind the scenes role. I understand the need to interact with multiple departments and be able to communicate effectively. My experience goes beyond number crunching and I feel that I can be a valuable member of the entire team, not just the accounting department.”
  • A strong conclusion. Now you need to seal the deal and encourage the interviewer to call you back. “I believe that you will see my background and experience are an excellent fit for your company. I am excited the opportunity with your company and understand your products and services. I look forward to hearing from you soon.” End the letter with “sincerely” or “thank you,” before your email signature line.

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